{"id":1621,"date":"2017-07-20T16:30:15","date_gmt":"2017-07-20T15:30:15","guid":{"rendered":"http:\/\/2017.brighton.wordcamp.org\/?p=1621"},"modified":"2017-08-02T15:09:31","modified_gmt":"2017-08-02T14:09:31","slug":"lets-talk-about-the-budget","status":"publish","type":"post","link":"https:\/\/brighton.wordcamp.org\/2017\/lets-talk-about-the-budget\/","title":{"rendered":"Let’s talk about the budget"},"content":{"rendered":"

WordCamp Brighton is one month away and we’re all getting very excited!<\/p>\n

Still, if we’re really<\/em> going to organise this event\u00a0in the open<\/a>, it’s time you knew about the budget<\/strong>. And it’s time you knew, we need to raise a bit more sponsorship.<\/p>\n

[Update, 2nd August 2017: <\/strong>We’re very<\/em> pleased to say we’ve now reached our target. Thank you everyone for spreading the word and thank you again to our wonderful sponsors<\/a>.]<\/p>\n

<\/p>\n

What we’ve raised so far<\/h2>\n

How is it going so far? Not too bad, actually.<\/p>\n

Here’s the money we’ve raised at the time of publishing this post:<\/p>\n\n\n\n\n\n\n\n
\u00a35,000<\/td>\nGlobal sponsors<\/td>\n<\/tr>\n
\u00a39,250<\/td>\nLocal sponsors<\/td>\n<\/tr>\n
\u00a3500<\/td>\nMicro sponsors<\/td>\n<\/tr>\n
\u00a33,060<\/td>\nTickets<\/td>\n<\/tr>\n
\u00a317,810.00<\/strong><\/td>\n\u00a0Total<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

We\u2019ve reached our target of raising \u00a3500 from micro sponsors and are just \u00a3750 off our target of raising \u00a310,000 from local sponsors.<\/p>\n

Pretty good. And with a month to go, I’m feeling optimistic.<\/p>\n

Our original budget was \u00a322,614 and you can see we’ve not raised that.<\/p>\n

When you start organising something months in advance, things change, and the budget included a lot of guesswork.<\/p>\n

So we’ve cut it back a little.<\/p>\n

What is the real<\/em> budget?<\/h2>\n

This is our actual budget breakdown based on real quotes:<\/p>\n\n\n\n\n\n\n\n\n\n\n\n
\u00a312,000<\/td>\nConference venue<\/td>\n<\/tr>\n
\u00a31,000<\/td>\nAfter party venue<\/td>\n<\/tr>\n
\u00a34,330<\/td>\nCatering (lunch x 2, dinner x 1, staff)<\/td>\n<\/tr>\n
\u00a31,327<\/td>\nReusable cups<\/td>\n<\/tr>\n
\u00a3701<\/td>\nReusable water bottles<\/td>\n<\/tr>\n
\u00a3150<\/td>\nContribution day food<\/td>\n<\/tr>\n
\u00a3150<\/td>\nVolunteers dinner<\/td>\n<\/tr>\n
\u00a3100<\/td>\nOther little things<\/td>\n<\/tr>\n
\u00a319,947.00<\/strong><\/td>\n\u00a0Total<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

This means we need to raise a bit more from sponsorships.<\/p>\n

Where is the budget being spent?<\/h2>\n

Our biggest cost is the conference venue, the next highest is catering.<\/p>\n

While reusable cups and water bottles technically<\/em> fall under \u2018swag\u2019, they\u2019re also saving a lot<\/em> of waste.\u00a0On that note, our caterer is using biodegradable containers, cutlery and napkins too.<\/p>\n

Many of the measures we’re taking to create an inclusive event<\/a> (or as inclusive as we can within a budget) are free. Our\u00a0super low ticket price certainly isn’t free so much of the budget goes on making sure we aren’t putting barriers in the way of attending.<\/p>\n

Our budget has changed and shifted as we’ve worked through the year to organise this event. We’ve added some things, we’ve taken others away.<\/p>\n

It’s also important to point out we’ve negotiated on\u00a0Every. Single. Quote\u00a0<\/strong>to achieve this revised budget.<\/p>\n

We’re now in a place where we’re feeling comfortable with where we’re spending money vs<\/em> the benefits.<\/p>\n

We need your help<\/h2>\n

I could go on and on, but all of this adds up to one important fact:<\/p>\n

We need to raise some more sponsorship money.\u00a0<\/em><\/strong><\/p>\n

I\u2019m very proud of the organising team for their hard work so far and for managing to bring down our budget.<\/p>\n

The schedule is so, so good (have you seen<\/a>?), and now it’s just the last details that need sorting.<\/p>\n

We’re nearly there.<\/em> But there’s still a month to go!<\/p>\n

We did this whole thing in 4 months last year, so I see no reason why we can’t find another couple of grand in 1 month.<\/p>\n

So go ahead and sponsor<\/a><\/strong>….remaining sponsorship packages range from \u00a3100-\u00a31,500. We promise it’s going to be a brilliant event, and it’ll be even more so with your help!<\/p>\n

And if you’ve already sponsored: thank you so, so much. We love you \u2764\ufe0f<\/p>\n","protected":false},"excerpt":{"rendered":"

WordCamp Brighton is one month away and we’re all getting very excited! Still, if we’re really going to organise this event\u00a0in the open, it’s time you knew about the budget. And it’s time you knew, we need to raise a bit more sponsorship. [Update, 2nd August 2017: We’re very pleased to say we’ve now reached … <\/p>\n

Continue reading “Let’s talk about the budget”<\/span><\/a><\/p>\n","protected":false},"author":14832409,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2}},"categories":[213701],"tags":[],"class_list":["post-1621","post","type-post","status-publish","format-standard","hentry","category-organising"],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p7ZwKn-q9","jetpack-related-posts":[{"id":2024,"url":"https:\/\/brighton.wordcamp.org\/2017\/getting-to-know-the-team-behind-34sp-com\/","url_meta":{"origin":1621,"position":0},"title":"Getting to know the team behind 34SP.com","author":"Laura Nelson","date":"August 17, 2017","format":false,"excerpt":"We're lucky to welcome a whole group of 34SP.com folks to WordCamp Brighton again this year. 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